Privacy Policy
This Privacy Policy explains how Empire of Ideas ("we", "us") collects, uses and protects information through BookTrack (the "Service"), including data accessed from Intuit QuickBooks Online.
1. Information we collect
Account information: your name, email address, company name and login details.
QuickBooks data: when you connect QuickBooks Online, we access the data you authorize, which may include your chart of accounts, transactions, bank feed activity, vendors, customers, invoices, bills and company information.
Usage information: log data such as IP address, browser type, pages visited and actions taken in the Service, used for security and troubleshooting.
2. How we use information
We use your information only to provide and improve the Service: to categorize and reconcile transactions, post approved updates to your QuickBooks company, generate reports, provide support, secure the Service and meet legal obligations. We do not sell your data, and we do not use your QuickBooks data for advertising.
3. Sharing
We share information only with: (a) service providers who host and operate the Service for us under confidentiality and data protection obligations; (b) people you authorize, such as your bookkeeper or accountant; (c) authorities where required by law or to protect rights and safety; and (d) a successor in a merger or acquisition, subject to this Policy.
4. AI processing
The Service may use third-party AI models to suggest transaction categories and matches. Data sent for this purpose is limited to what is needed for the suggestion and is processed under agreements that prohibit the provider from training models on your data.
5. Security
Data is encrypted in transit (TLS 1.2 or higher) and at rest (AES-256). OAuth access and refresh tokens are encrypted and stored separately from application data, and are never exposed to the browser. Access to production systems is limited to authorized personnel using multi-factor authentication, and access is logged.
6. Retention and deletion
We keep your data while your account is active. When you disconnect QuickBooks or close your account, we revoke our tokens immediately and delete synced QuickBooks data within 30 days, except where we must keep records by law. You can request earlier deletion at any time.
7. Your rights
You may request access to, correction of, export of or deletion of your personal information by emailing ed@thepublicmgmt.com. Depending on where you live, including California, you may have additional rights under local law, and we will honor them. We will not discriminate against you for exercising them.
8. Cookies
We use only the cookies needed to keep you signed in and secure the Service. We do not use advertising cookies.
9. Children
The Service is for businesses and is not directed to anyone under 18.
10. Changes
We may update this Policy. If changes are material we will notify you by email or in the Service before they take effect.
11. Contact
Empire of Ideas, New York, NY. Email: ed@thepublicmgmt.com